Student Enrollment Form

This form is designed to be used for enrolling students in Victorian government schools using CASES21.

Schools, please note:

It is imperative that any enrolment form the school provides to parents/guardians contains the questions exactly as they appear on this form. This is a requirement of the Commonwealth Government.

All schools across Australia are required to collect this information for all students. Critical to the success of this process is that all schools use the nationally consistent definitions for student background characteristic information exactly as they appear on this enrolment form. The data obtained from this process is linked to student results on national tests, aggregated, provided to the Ministerial Council on Education, Employment, Training and Youth Affairs and published in such publications as the National Report on Schooling in Australia. No individual student or school is identifiable through the published information. [Refer to Circular 291/2004 for more information.]

A copy of the School Enrolment Privacy Collection Statement must be attached to this enrolment form before distribution to parents and guardians as this is a requirement of the Privacy and Data Protection Act 2014 (Vic). School Enrolment Privacy Collection Statements are located here https://edugate.eduweb.vic.gov.au/sites/i/Pages/production.aspx#/app/content/2058/support_and_service_(schools)%252Flegal%252Ffoi,_privacy_and_copyright%252Fprivacy

Explanations of the Parental Occupation Group codes are included at the end of this document.

For additional forms including:

• Student enrolment form – alternative family
• Student enrolment form – additional family
• Student medical condition

go to:

https://edugate.eduweb.vic.gov.au/Services/bussys/cases21/Forms/Forms/AllItems.aspx

For conveyance application forms (that parents need to complete) and for school conveyance claim forms go to the Student Transport site:

www.education.vic.gov.au/management/schooloperations/studenttransport.htm

The codes outlined below are to be used when providing family occupation details for enrolled students. This information is used for determining funding allocations to schools.

GROUP A Senior management in large business organisation, government administration and defence, and qualified professionals

Senior Executive / Manager / Department Head in industry, commerce, media or other large organisation

Public Service Manager (Section head or above), regional director, health / education / police / fire services administrator

Other administrator (school principal, faculty head / dean, library / museum / gallery director, research facility director)

Defence Forces Commissioned Officer

Professionals - generally have degree or higher qualifications and experience in applying this knowledge to design, develop or operate complex systems; identify, treat and advise on problems; and teach others:

• Health, Education, Law, Social Welfare, Engineering, Science, Computing professional
• Business (management consultant, business analyst, accountant, auditor, policy analyst, actuary, valuer)
• Air/sea transport (aircraft / ship’s captain / officer / pilot, flight officer, flying instructor, air traffic controller)

GROUP B Other business managers, arts/media/sportspersons and associate professionals

Owner / Manager of farm, construction, import/export, wholesale, manufacturing, transport, real estate business

Specialist Manager (finance / engineering / production / personnel / industrial relations / sales / marketing)

Financial Services Manager (bank branch manager, finance / investment / insurance broker, credit / loans officer)

Retail sales / Services manager (shop, petrol station, restaurant, club, hotel/motel, cinema, theatre, agency)

Arts / Media / Sports (musician, actor, dancer, painter, potter, sculptor, journalist, author, media presenter, photographer, designer, illustrator, proof reader, sportsman/woman, coach, trainer, sports official)

Associate Professionals - generally have diploma / technical qualifications and support managers and professionals:

• Health, Education, Law, Social Welfare, Engineering, Science, Computing technician / associate professional
• Business / administration (recruitment / employment / industrial relations / training officer, marketing / advertising specialist, market research analyst, technical sales representative, retail buyer, office / project manager)
• Defence Forces senior Non-Commissioned Officer

GROUP C Tradesmen/women, clerks and skilled office, sales and service staff

Tradesmen/women generally have completed a 4 year Trade Certificate, usually by apprenticeship. All tradesmen/women are included in this group

Clerks (bookkeeper, bank / PO clerk, statistical / actuarial clerk, accounting / claims / audit clerk, payroll clerk, recording / registry / filing clerk, betting clerk, stores / inventory clerk, purchasing / order clerk, freight / transport / shipping clerk, bond clerk, customs agent, customer services clerk, admissions clerk)

Skilled office, sales and service staff:

• Office (secretary, personal assistant, desktop publishing operator, switchboard operator)
• Sales (company sales representative, auctioneer, insurance agent/assessor/loss adjuster, market researcher)
• Service (aged / disabled / refuge / child care worker, nanny, meter reader, parking inspector, postal worker, courier, travel agent, tour guide, flight attendant, fitness instructor, casino dealer/supervisor)

GROUP D Machine operators, hospitality staff, assistants, labourers and related workers

Drivers, mobile plant, production / processing machinery and other machinery operators

Hospitality staff (hotel service supervisor, receptionist, waiter, bar attendant, kitchen hand, porter, housekeeper)

Office assistants, sales assistants and other assistants:

• Office (typist, word processing / data entry / business machine operator, receptionist, office assistant)
• Sales (sales assistant, motor vehicle / caravan / parts salesperson, checkout operator, cashier, bus / train conductor, ticket seller, service station attendant, car rental desk staff, street vendor, telemarketer, shelf stacker)
• Assistant / aide (trades’ assistant, school / teacher's aide, dental assistant, veterinary nurse, nursing assistant, museum / gallery attendant, usher, home helper, salon assistant, animal attendant)

Labourers and related workers

• Defence Forces - ranks below senior NCO not included above
• Agriculture, horticulture, forestry, fishing, mining worker (farm overseer, shearer, wool / hide classer, farm hand, horse trainer, nurseryman, greenkeeper, gardener, tree surgeon, forestry/ logging worker, miner, seafarer / fishing hand)
• Other worker (labourer, factory hand, storeman, guard, cleaner, caretaker, laundry worker, trolley collector, car park attendant, crossing supervisor

Student's Permanent Residence

Your child’s permanent residence is the address where they spend the majority of their days during the school week. If they spend
an equal amount of time at two addresses, both are considered their permanent address and your child will be entitled to enrol in
the designated neighbourhood school for either address.

The school may make enquiries to verify the information provided, such as checking the electoral roll at an Australian Electoral
Commission office or the Victorian Electoral Commission head office; checking with a real estate agent; or checking whether there
are any regulations/codes limiting the number of people living at one residence, for example if a rental property is a studio or one
bedroom unit.

A sibling is defined broadly and can include step-siblings and students residing together as part of a multiple family cohabitation
or out-of-home-care arrangements, including foster care, kinship care, permanent care and residential care.

ADULT A DETAILS (PRIMARY CARER):

Please select the appropriate parental occupation group from the above list.

• If the person is not currently in paid work but has had a job in the last 12 months, or has retired in the last 12 months, please use their last occupation to select from the attached occupation group list.

• If the person has not been in paid work for the last 12 months, enter ‘N’.

ADULT B DETAILS:

ADULT A CONTACT DETAILS:

PRIMARY FAMILY MAILING ADDRESS:

PRIMARY FAMILY BILLING ADDRESS:

* Note: An Australian birth certificate does not guarantee Australian residency or citizenship. Further information is available at
www.passports.gov.au/getting-passport-how-it-works/documents-you-need/citizenship

* A young carer is a young person under 25 years of age who provides, or intends to provide care, assistance, or support to a family member
with a mental illness, physical illness, disability, chronic illness, or who is aged or has an addiction.

* Students who live in court ordered alternative care arrangements away from their parents. These court ordered care arrangements include living with
relatives or friends (kinship care), living with non-relative families (foster care or adolescent community placements) and living in residential care units.
# If the student is living in an informal care arrangement, please contact the school for an Informal Carer’s Statutory Declaration, which must be completed.
If there are any court orders about the child, please provide copies of those orders to the school with this form.

Students residing in rural and regional Victoria or attending special schools may be entitled to receive travel assistance. Travel
assistance may be in the form of access to a school bus service or financial support through a conveyance allowance to assist
with the cost of travel. Information on eligibility and the application process can be obtained from the school.

These questions are asked as a requirement of the Commonwealth Government. All schools across Australia are required to collect the same information.

TRAVEL ASSISTANCE AND PROGRAMS

Your school can provide the applicable application form and advice on the different types of conveyance available. For
further information, including the conveyance allowance policy and application forms, refer to the Department’s Policy and
Advisory Library (PAL) here: www.education.vic.gov.au/pal/conveyance-allowance/policy

Your school can provide the relevant application form and advice on travel type (free travel, pre-school, fare payer etc.) For
further information, including the School Bus Program policy refer to the Department’s PAL here:
www.education.vic.gov.au/pal/school-bus-program/policy

Please provide details for other schools:

Note: A kindergarten program that is funded and approved by the Victorian Government, has a play-based learning program, and is delivered by a
qualified teacher. Funded kindergarten programs can be found at www.education.vic.gov.au/findaservice

STUDENT MEDICAL DETAILS

Schools require the health information requested in this section to plan for and support the health and wellbeing needs of
students.
Please note: If there is a situation or incident which requires first aid to be administered to your child, school staff will administer
first aid that is reasonably necessary and appropriate to their level of training. School staff will also seek emergency medical
attention for your child if it is considered reasonably necessary. Any costs associated with student injury rest with parents/carers
unless the Department of Education is liable in negligence (liability is not automatic). In the event that your child needs medical
attention, school staff will contact you as soon as practically possible.

ADDITIONAL LEARNING AND SUPPORT NEEDS

The Department of Education recognises that adjustments may be required for students with additional needs, including
students with disability, so that they can participate at school. School personnel and parents or carers work together to identify
the adjustments that may be needed to meet the student’s learning and support needs.

Allied Health Support

Has the student previously accessed support from an allied health professional?

STUDENT SAFETY, ACCESS AND SPECIAL CIRCUMSTANCES

Student Risk

The Department of Education has a responsibility to assess and manage risk of harm to its staff and students. By providing
information about your child, you will help facilitate their transition to school and ensure their safety. This may involve preparing
a behaviour management plan or other appropriate strategies to meet the particular needs of the student.

Activity Restrictions and Considerations

Privacy Statement
The personal and health information collected in this form, and any attachments, is required for enrolment at all Victorian
Government Schools. The information is collected to ensure accurate enrolment, and to plan for and support the educational
needs of students. The information will be managed securely and accessed only by staff, on a need-to-know basis, and in
accordance with the Department of Education Schools’ Privacy Policy which applies to all government schools (available at:
www.education.vic.gov.au/Pages/schoolsprivacypolicy.aspx) or where mandated or allowed by law.

Please also refer to the Victorian Government School Privacy Collection Notice for details on handling of personal and health
information in schools: www.education.vic.gov.au/Pages/Schools'-Privacy-Collection-Notice.aspx

Declaration

I/We confirm that:

• I am/We are the person/people named as completing this form.
• The information in this form is true and correct.
• I/We agree to authorise this form by clicking the submit button.

WHO CAN SUBMIT THIS FORM?
• A person with parental responsibility: a parent of a child under 18 years of age, subject to relevant court orders
(including parenting orders made under the Family Law Act 1975 and protection orders made under the Children, Youth
and Families Act 2005 by the Children’s Court, or other person granted parental responsibility under a relevant court
order).
• A carer formally authorised by Child Protection to enrol the student: the Department of Families, Fairness and
Housing (DFFH) can issue a written authorisation to the carer of a child in out of home care to make decisions about the
child. In some circumstances this will include specific authorisation to enrol the child at school.
• Informal carer: an Informal Carer is a relative or other responsible adult with whom the child lives, and who has day to
day care of the child. The informal carer should provide an Informal Carer Statutory Declaration to confirm their status as
an informal carer. A copy of this statutory declaration can be obtained from www.education.vic.gov.au/PAL/informal-carerstatutory-
declaration-template.pdf
• Students living independently: If the student is an adult or a mature minor for the purpose of enrolment and they live
independently. These students will need to be considered in accordance with the www.education.vic.gov.au/pal/decisionmaking-
responsibilities-students/policy policy.
• Adult Students: a student 18 years of age or older is considered an adult and can sign their own consent form.